Volunteers

VOLUNTEER POLICY

As a 100% volunteer organization we depend on Santa Maria BMX track members to operate every day. There are several different volunteer days each week and every one depends on you, Santa Maria BMX members and families, to ensure we deliver on our commitment to providing a fun, safe and exciting BMX Racing experience for everyone.

There are several different events that happen each week and they are all equally important and reliant on volunteers. Below is a description of each type of volunteer event and descriptions of how you can get involved.

RACE DAY

                The most important day of the week, when all the work we have put into the track and grounds comes to fruition. Every race day we need many critical positions filled and will not start racing until those positions are filled.

Head Official* – Head of all scoring and track official positions. Hears all protests and makes final decisions on disqualifications.

Registration – 2 positions for Registration during sign-ups

  1. Primary Registration Clerk* – This position enters riders into Race Manager and collects race fees. Accuracy is critical to ensure riders are correctly entered. Also is in charge of distribution of awards at the end of the race.
  2. Support Clerk – This position supports the Primary Clerk and prepares registration for race day activities (registration supplies, awards, etc), assists with registering riders, posting motos, awards distribution and any other support the Primary Clerk.

Scoring – Minimum of 2 persons recording race results.

  1. Head Scorer* – Score all riders finishing position for every moto. Ensures agreement in results between scorers, makes calls on disputed finishes, responsible for making last straight foul calls, reports fouls to the head official.
  2. Second Scorer* – Score all riders finishing position for every moto. Assists with last straight foul calls.
  3. Third Scorer (Optional) – Score all riders finishing position for every moto. Assists with last straight foul calls.

Gate Starter* – Operator of starting gate, performs a double check of riders in moto for correct gate position, responsible for ensuring all riders are ready and safe, makes 30’ foul calls, ensures that all riders are ready for the start of the race. Communicates with turn officials, announcer, and head official to verify the track is clear before sending a gate of riders.

Stager* – Official responsible for staging up riders into correct motos before entering the starting gate. Assigns letters for number plates when required. Calls riders into their assigned gate positions based on motosheets.

Pre-stager (optional)– Official responsible for pre-staging riders into the correct motolines based on motosheets.

Turn Official – Total of 3 officials needed.

  1. Turn 1* – Required position, official is responsible for calling track fouls during each moto and supporting decisions by the head official on protests filed by racers. Provides immediate rider support in a crash without assisting riders when a finishing position is undecided. Directs traffic to ensure safety of riders in the event of a crash.  Communicates with the gate operator when the track is cleared and ready for the next group of riders.
  2. Turn 2* – Required position, official is responsible for calling track fouls during each moto and supporting decisions by the head official on protests filed by racers. Provides immediate rider support in a crash without assisting riders when a finishing position is undecided. Directs traffic to ensure safety of riders in the event of a crash.  Communicates with the gate operator when the track is cleared and ready for the next group of riders.
  3. Turn 3* – Required position, official is responsible for calling track fouls during each moto and supporting decisions by the head official on protests filed by racers. Provides immediate rider support in a crash without assisting riders when a finishing position is undecided. Directs traffic to ensure safety of riders in the event of a crash.  Communicates with the gate operator when the track is cleared and ready for the next group of riders.

Announcer* – Performs all public address functions, relaying race plan information throughout the day, reading track sponsor details during race events, calls race action, assists with foul calls on 30’, turns and last straight. Calls Holeshot awards. 

Concessions* – Several volunteers needed for the operations at concessions. Activities include but are not limited to:

  1. Snack and drink sales
  2. Track Merchandise Sales
  3. Stocking inventory
  4. General Concessions maintenance
  5. Award distribution

Rental Equipment Distributor– Responsible for retrieving rental equipment for, and from, riders. Ensures one set of appropriately sized rental equipment per rider is checked-out, and returned. Checks equipment for safety.  Ensures only adult volunteers are allowed into the Sea Train. Wipes down and sanitizes equipment as it is returned.

Setup and Tear Down* – Several individuals are needed for setup and tear down of the starting gate, PA system, registration, concessions and other items each race day. Extra hands not filling the above positions are appreciated as those individuals have already volunteered for several hours.

PRACTICE/CLINIC DAY

              Registration* – 1 position for Registration during sign-ups, MANDATORY that all practice and clinic events are registered the same as a race day event as specified by USABMX. This position enters riders into Race Manager, collects fees and is required for every practice and clinic event. Can be performed in conjunction with Concessions position.

Gate Starter* – Operator of the starting gate, responsible for ensuring all riders are ready and safe for the gate drop. Manages crowd control at the top of the starting hill.  Is trained in the mechanics and safety of gate operations. Communicates with turn supervisors to ensure track is clear before dropping the gate.  Maintains order and control of riders on the Starting Hill to ensure they can focus on their safety.  Is attentive and quickly reactive to situations to ensure safety of all riders.

Turn Supervisors* – 3 positions to fill.  1 supervisor is needed in each turn.  Provides immediate rider support in a crash. Directs traffic to ensure safety of riders in the event of a crash.  Communicates with the gate operator when the track is cleared and ready for the next group of riders.

TRACK WORK DAY

                Track Work Days are (unless otherwise posted) NO BIKE DAYS.

IMPORTANT* It is important to note, if the track requires repairs and they are not completed due to low volunteer turnout, the following race day may be cancelled due to poor track conditions. 

Track work day activities can include but are not limited to:

  1. Preparation/Repair of the racing surface – The most physically demanding work, involves shoveling, raking and other strenuous activities required to get the track into race condition.
  2. Weeding – Every 2-3 weeks the grounds around the track need to be cleared of weeds.
  3. Grounds Improvements – Any general improvements to the grounds. Can include painting, repairs, new feature installation, trash removal and many more.
  4. Concessions Preparation – From time to time the concessions and storage buildings require some TLC.

* This is a required position and the event day cannot start without this position filled!

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